The Teams Report is something that we are excited about because it uncovers critical insights on how top teams structure their organizations, manage lead gen, compensate team members, and much more. It’s a must-read for anyone looking to understand the future of real estate teams.
It Includes:
The spending habits of teams and how they drive top-line growth
The untapped potential of Sphere of Influence (SOI) marketing, which remains underinvested by most teams
Why teams are optimistic about growth despite current market disruptions
Also watch our latest episode of Powering Real Estate, in which we dive deep into creating a handbook for your CRM to ensure full adoption from your team. Be sure to click the link to the free template so that you can make a copy and easily begin creating one for your business!
The garbage in, garbage out saying is true in all cases, but especially so when it comes to putting information within your CRM. If you can’t rely on the information that is being put in your CRM, you can’t rely on the accuracy of reporting, insights, alerts, smart lists, or literally everything as my ten-year-old would say. Making consistent efforts to create and maintain data integrity within your organization will help you set yourself apart from the competition!
Here’s what data integrity should look like within your database.
Accurate Client Information Taking the time to collect the proper contact information, preferences, and communication history ensures that you are supplementing whatever your technology is auto-collecting from their activities. Having this allows you to ensure that you are staying timely with your services as well as personalizing the content and conversation wherever possible to build rapport, connection, and trust. Take notes and pay attention!
Efficient Transaction Management If your CRM reflects a transaction’s true status and all communications then everyone within your organization can collaborate to take action to ensure a high level of service and communication. Being able to rely on this information ensures that fewer balls get dropped and increases the chances your transaction makes it to closing.
Compliance with Regulations Data privacy and communication laws are something that should be taken seriously. If your CRM has a high level of data integrity, it helps you to stay compliant and protects sensitive client information from breaches.
Improved Decision-Making The more information you have about what your client wants, needs, and why, the better decisions you can make in advising them. Just as we rely on the data for market trends, MLS information, and property values to be correct, our own internal information needs to be accurate as well.
I love real estate events. The energy is always fantastic and I love hearing from others about their approach to real estate and what is working for them. With so many ideas being shared, it’s a really exciting and energizing place to be, even virtually!
This event was jam-packed with great insight and actionable items and I took notes for you, in case you couldn’t make it or want to revisit a few topics. Be sure to check out the table of contents on the left-hand side to jump from session to session.
Follow Up Boss has a new feature that you may have missed!
First to Claim groups now have the ability to route to ponds, making it extra easy to ensure that your leads are being worked properly and nothing is falling through the cracks!
Watch our step-by-step walkthrough of this feature below, which includes tips on what to look out for if you were previously using this feature, and then you can take your lead routing to the next level!
If you are less familiar with this and would like a deep dive on lead routing and advanced lead flows, this is the video for you!
Mark Twain said, “If it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first”. While this advice is evergreen, it’s especially important during the summer months to ensure that you are accomplishing what you need to and still have time for fun activities. Here are some things to consider as we refresh on this strategy:
🐸In the long run, this approach will help you overcome the fear of difficult tasks or stop procrastinating on them. This leads to a boost in productivity and a reduction in stress levels as you will feel more in control of your day.
🐸More challenging items require more effort, and if you leave them until the end of the day it is highly unlikely that you will be more motivated to complete them at the end of the day than the beginning. Decision fatigue is real, and knocking out your important work first will take less of a toll on you mentally throughout the day.
🐸In real estate it’s wise to leave time in your day for the almost guaranteed reactive items that come your way. If you have already completed the must-do or most challenging item, you will be in a much better mindset to tackle the whirlwind than if you are still trying to complete a project.
🐸Summer schedules, especially for those of us with school-age children, can often be challenging even though they are jam-packed with fun things. Different drop-off and pick-up times and weekly shifting schedules with camps or childcare often leave either us or people on our team feeling frazzled as a baseline. Knocking out your most challenging or important items first allows you to have more ease in the rest of the day knowing that the heavy lifting is done.
🐸Take a look at your work management system and while you are listing out everything you need to do during the day, begin to prioritize the most challenging and must-be-done-today items first. Knock those out very first thing and create a habit of doing this every day so that it carries you throughout the entire year.
🐸 More effort doesn’t always yield more results. Figuring out how to accomplish the work you need to do within working hours is important not only for your business but your mental health. Many of us believe that adding hours to our work week will help us accomplish more, but that will take a toll mentally, emotionally, and physically ultimately leading to lower production and other unwanted side effects. Rather than more hours, most of us just need a re-set to our approach to work and how we manage our time.
It was Shark Week this week on The Discovery Channel and, while there is always more to learn about the behavior and anatomy of these fascinating creatures, they also give us some examples of traits that we can emulate to help us as sales professionals. Don’t worry, I’ll try to keep the puns to a minimum.
🦈 Keep Moving Forward. Sharks need to stay in constant forward motion to breathe. If you get hung up on an unsavory encounter with a prospect or any number of challenges that happen during a real estate transaction you may also (metaphorically) be finding it hard to breathe. Overcoming challenges is the name of the game in real estate, so actively practicing ways to not get overwhelmed when the inevitable happens, will ensure that you can keep moving forward to take care of your other clients or prospect for new ones.
Ideas on how to do this: Keep a sales journal to write down what went wrong and ideas of how to prevent it moving forward. By getting it out of your brain and onto paper, you won’t weigh yourself down by holding onto that negative encounter. Practice mindfulness and establish a strong life and work balance. If you’re not teetering on the edge all the time, you won’t be so reactive as a baseline when things don’t go your way.
🦈 Know Your Role. Sharks are apex predators and are very comfortable with their position on the food chain. As a successful sales professional, you are in the apex position of your market. Figure out where your time and energy are best spent for maximum results and then use tools, the power of your team, and outsourcing to accomplish the other items. By trying to do everything, you may dilute your best strengths. Knowing your role within your organization or community will help you dig deeper on what you do best and allow others to do what they do best.
🦈 Sharks AREN’T Mindless Killers. Shark Week illustrates that there is a lot more to sharks than their earlier reputation of being just mindless biting killing machines. Sharks are curious creatures, but they aren’t just biting everything in the sea. In your prospecting and relationships exercise your curiosity about the other person, their experience, and what they want to accomplish. Avoid being the mindless “killing” machine just trying your sales pitch on anyone who will listen and dig deeper to establish a relationship where you can be the one to help them with their real estate transactions for life.
🦈 Don’t Let Fear Stop You. Yes, there are sharks in the ocean and yes, there is a very VERY slim chance that you could meet one while you’re swimming. But you shouldn’t let that small chance stop you from enjoying a day at the beach. Don’t let fear stop you from trying that new tool or prospecting strategy! Being bold will help you keep your place as the apex salesperson in your market!
🦈 Stay Sharp. Sharks have between 5-15 rows of teeth, depending on the species. This means as one tooth becomes dull or falls out, there are many more ready to slide into its place allowing the shark to always have a mouth full of tools to get its job done. You can stay sharp in your profession by carving out time to learn about new tools and strategies that are being used successfully by others in the industry. Read books, listen to podcasts, mastermind with others outside your market, take classes, and attend conferences. Continuous learning will help you to stay sharp!
The June 1 mark has passed and you are likely seeing changes within your inbox with how emails are delivered and facing some challenges with your attempts to reach your audience. Never fear, Dear Reader! We have the tools and strategies to help you stay informed and confident in this new territory and keep your computer out of the dumpster. Use the links and strategies below to learn more about what is going on and how to combat those ever-evolving spam filters from blocking your valuable information from reaching its destination.
Re-authenticate your custom domain. Yes, even if you’ve already done this! Small shifts have happened since the February calls to authenticate your custom domain and it may have altered the authentication without your knowledge. Pop back in and make sure that this is done properly, and our friends at Follow Up Boss have updated the process to make it even easier for you to do!
Make sure you are considering all strategies available to you to fight spam blockers. This includes reviewing your content for keywords that may be flagged and regularly reviewing your numbers to make small tweaks that improve your credibility scores. You can consult our guide here!
Segment your database to ensure that you are only sending messages to the right audience. This means to separate your contacts using stages, tags, custom fields, and Smart Lists so that you can better understand who is receiving your content and for what reason. We teamed up with Follow Up Boss to teach you how to do this during this video.
Search and learn about implementing email authentication protocols like Sender Policy Framework (SPF) and DomainKeys Identified Mail (DKIM) which add an extra layer of security to your emails.
Check your business registration within Follow Up Boss. Ensure all your information is up to date and you have a physical address listed. If that is missing it will also affect your deliverability rates. Use this link to learn more about this feature within FUB.
I attended this webinar on June 27, 2024 and these are my notes:
The real estate industry is ever-evolving. It wasn’t too long ago that we were waiting by the fax machine for the latest listings.
Everything new, everything that changes, is to keep you in the industry at a higher level with what the consumer and the market requires. Don’t let changes scare you into leaving the industry. Be aware of what is going on, look at it as an opportunity and not something to be fearful of.
Just focus on doing the next right thing right. The only thing you can control is getting better every day and make sure that you are always coming from a place of contribution.
Are you showing up like a pro to your buyer meetings? You should show up to a buyer meeting just like a listing meeting.
This is going to be an environment where if you don’t own your professionalism and own your work, you are setting yourself up to fail.
How can I make my agents feel confident in presenting themselves as buyer agents?
If you are confident in what you are doing, you are set up much more likely to succeed.
Make efforts to understand the mind of the consumer and map out a path for your agents so that you are setting them up to be as confident as possible in their unique selling proposition. What makes you be you?
Can you share your unique value proposition in your sleep? Does it roll off your tongue?
Create a roadmap for your agents to lead them down a favorable thought pattern. The anxiousness and nervousness of what is “about to happen” is worse than actually doing it. Start practicing and acting as though the deadlines are already in place for your area.
Five steps to lock down every buyer agreement:
Have a unique selling proposition. Create this and practice your elevator pitch. Everyone on your team will do this differently and that’s good!
Master the materials within your buyer presentation. Put together a powerful presentation, much like you would with a listing presentation in order to confidently educate your potential buyers so that they feel comfortable and confident in you to represent them.
Have something to show your clients. Give them value and a resource and it will be easier to ask for a commitment from your prospective clients.
They turned their four page presentation into a 26-page bound buyer book. They added pages that talk about real estate fees, competing with multiple offers, reviews and endorsements.
They also have a workbook that they bring to the buyer presentation that they give to the buyer that helps them walk through the process and helps them really nail down their goals and what they want to achieve in buying a home.
Make sure you’re taking notes during the meeting. Make a checklist of what your next steps are. Taking notes also shows them that you are invested and paying attention to their detailed needs.
They’ve also created a digital version of their buyer presentation to show on an iPad.
The goal is to have your agents feel confident that they can comfortably represent anyone and handle any situation.
Examples of the buyer guide:
They added pictures of each agent, information about them personally – their likes, interests, pets, hobbies, etc. so these are really personal and helps them to know like and trust the agent.
Even if you’re a solo agent, talk about the people who help you and are part of your team.
Discuss competition openly as well as fees.
Discuss risk management as part of why you need to use an agent. Most people don’t know what to look out for when purchasing a home. The biggest piece of the puzzle that brings value to a client is not open a door or sending e-alerts. The biggest value is helping them to find a property AND get them to the closing table.
When you talk about risk management, it immediately elevates your position.
Each page should be its own resource and you can hit the pages that make sense for the type of buyer you are working with. Merely having a tool like this elevates your position with the potential client.
Add pictures of specific clients with reviews that are tailored to the agent using the buyer presentation. Use the ones that refer to you by name. Show all reviews – especially ones where you solve a problem within a transaction, not just the fluffy ones.
Don’t let the technology scale you out of the relationship part of this business. Work hard on building relationships so that they remember exactly who you are, how to reach you, and how to find you for their next transaction. You want to work with people for their lifetime.
Here’s the workbook preview:
This helps to set expectations and help the client avoid pitfalls up front. This will work for first-time buyers or experienced investors.
Lenders are going to play a big role in moving forward. Ensure that you are setting the stage for everyone to communicate and work together early on in the process: during the buyer presentation.
Go meet with your lender partner and bring your buyers in so you can solidify that you work as a team. Discuss with your lender how to navigate the new landscape of buyer agency so that you are speaking the same language.
Final three steps to lock down every buyer agreement:
You can really show your value by the way you handle the objections that are sent your way. If you are representing someone and there’s an objection, be thankful for it so you can address it now and get everyone back on the same page. “That’s a fair question, I totally understand how you feel. Thank you for bringing that up, do you feel like I’ve answered this well for you?”
Don’t practice on the consumer. Practice with your colleagues, friends, your dog, whoever. Don’t practice live with the consumer. It’s good to get perspective outside of the industry and practice with someone who isn’t in the business.
Accountability. Set up accountability checks and meetings with your teams.
Morning huddles, accountability partners, etc.
Get started NOW. Don’t wait for the deadline to come for you and your area. Start now, practice now, and start using this with your clients now. Waiting until the deadline starts will not be what sets you up for success.
It’s never been a bigger deal for you to know your industry, know your facts, so that you can be the advocate and lighthouse for your clients and community to buy and sell real estate.
Here’s the link if you want to buy the template for these presentations and workbooks, otherwise use them as inspiration to create something similar to wow your new clients! https://www.lockdownbuyers.com/buyeragentpropackage–538ba
